10054 Prospect Ave., Suite F
Santee, CA 92071 USA
619.713.1235
kop92071@gmail.com
BEFORE WE BEGIN: There are a few basic things to go over first.
We are a full service intelligent mail bar code mail house. This means that we use the latest technology to process mailings and directly communicate with the postal service via their online portal.
Bulk mailings are 200 piece minimums (or 50 pounds). Count on doing 200 pieces, because it's very hard to get to 50 lbs with a postcard. Every mail piece MUST BE the same weight in order to qualify as a bulk mailing.
STEP ONE: Data Processing
Your mailing list(s) are uploaded to our mailing software by mapping your fields to the fields in our template in the program.
Once loaded your list is put through a number of steps to ensure address quality and deliverability. These steps include CASS/DPV which is standardizing the address to postal formats, some limited address correction and delivery point validation.
Then your list is bounced against the National Change of Address (NCOA) system the post office has on file for 48 months when someone has listed that change with the post office.
Next your list is run through the duplicate detection portion of the software so that only one mail piece per address and name is mailed. We call this de-duping and we do this on every mailing we run for quality control and to make sure you are not wasting money by mailing duplicate pieces to the same person.
Once the first parts are done then your list can be presorted to postal specifications and be prepared for addressing.
And finally we upload your mailing information directly to the post office's dashboard which creates the postal documents required for bulk mailing.
Reporting: There are a number of reports we can generate for you on your mailing. A Move Update report will tell you all the people who have moved within 48 months and update the address in a spreadsheet so you can then update your master database. A Bad Address report will tell you all the addresses that were considered non-deliverable and you can then try to get those corrected for your next mailing. We can send these in Excel format for easy editing or in a PDF file, whichever you prefer.
Getting mail returned to you for address correction: If you have a very old mailing list, then NCOA may not find all the people who have moved past 48 months, so we suggest trying an Ancilliary Endorsement line on your mail piece, which provides address correction from the USPS.
Address Correction Service (ACS) is an enhancement to the existing manual address correction process provided with the use of Ancillary Service endorsements on all mail classes except Periodicals. The following ancillary services are available for use with ACS on First-Class Mail®, Standard Mail®, Package Services, and Parcel Select:
Address Service Requested – provides forwarding and address correction services when possible. If the mail is undeliverable and not forwardable, it is returned to the sender with the reason identified on the mailpiece.
Change Service Requested – provides address correction services without forwarding or return. If undeliverable, either the new address or the reason it is undeliverable is provided to the sender.
Return Service Requested – provides address correction services and always returns the piece.
For more information on the USPS services and fees charged, please click here Quick Service Guide 507
STEP TWO: Inkjet Addressing
Our high-speed inkjet addressing system prints from the postal software to address and barcode your mail pieces for automation rates (the best postage rate you can get) directly onto your postcards or envelopes.
This machine has the capability to print additional copy onto your mail piece in Open Face fonts. We also can print additional copy in blue or red, or can custom order a color of your choice.
STEP THREE: Folding, Tabbing or Inserting
We handle many types of mailing, not just postcards. We can fold your letters, insert them and seal the envelopes. If a brochure or newsletter is what you are mailing then we can fold that and apply the required tabs to the mail piece for you.
STEP FOUR: Traying , Sleeving and Bagging
All bulk mail must be sorted down and either trayed or bagged before being taken to the post office. Letter mail (most postcards and envelopes) are put into trays and sleeved. All out-of-county mail must have straps put over the trays and sleeves as well. Flats are bundled into groups and secured with rubber bands and then bagged according to postal paperwork.
STEP FIVE: Delivery to the Post Office
Once your mailing has been completely processed, we then take it directly to the main post office (if you are using our Permit 90) or to the post office where you own permit is held.
STEP SIX: Proof of Mailing
Once the post office accepts the mail a postage statement is issued to us and we forward that to you as Proof of Mailing.
How we process your mailing...